Technology-based archives management: How much does it matter to organizations?

Somariah Fitriani; Hery Muljono; Fetrimen Fetrimen

doi:10.61251/cej.v2i2.53

Authors

Somariah Fitriani Educational Administration, Graduate School, Universitas Muhammadiyah Prof. DR. HAMKA, Jakarta, Indonesia
Hery Muljono Educational Administration, Graduate School, Universitas Muhammadiyah Prof. DR. HAMKA, Jakarta, Indonesia
Fetrimen Fetrimen Educational Administration, Graduate School, Universitas Muhammadiyah Prof. DR. HAMKA, Jakarta, Indonesia

DOI:

https://doi.org/10.61251/cej.v2i2.53

Keywords:

e archive, information and communication technology, technology-based record management

Abstract

Technology-based record management, which is part of the development of information and communication technology (ICT) plays an important role for organizations in managing documents to be more effective and efficient. Thus, such training needs to be carried out, one of which is through community service activities. The purpose of this training was to educate participants to understand the importance of this training topic and be able to practice it directly as part of a technology literate society. This training was conducted by the community service team consisting of three lecturers and two students The training was carried out virtually through the Zoom platform for four hours, which the community service partner was PCM Bekasi Timur. The stages are divided into four parts, 1) the delivery of core material and best practices; 2) a question-and-answer session; 3) the conclusion and summary of the material; and 4) the impressions and messages conveyed by representatives of the participants. The evaluation results showed that 6 (54.5%) participants were satisfied and 4 (36.4%) participants were very satisfied, and 1 (9.1%) participant was not satisfied with the activities. In addition, they mostly showed their satisfaction and enthusiasm with the presented material and the delivery of spokespersons, which can also be seen from the positive impression of the participants. It is inferred that this training provides great benefits for participants and organizations to improve their archival documentation system.

References

Beckinsale, M., & Ram, M. (2006). Delivering ICT to ethnic minority businesses: An action research approach. Environment and Planning C: Government and Policy, 24(6), 847–867. https://doi.org/https://doi.org/10.1068/c0559

Duranti, L. (2010). Concepts and principles for the management of electronic records, or records management theory is archival diplomatics. Records Management Journal, 20(1), 78–95. https://doi.org/10.1108/EUM0000000007248

Healy, S. (2010). ISO 15489 records management: its development and significance. Records Management Journal, 20(1), 96-103. https://doi.org/10.1108/09565691011039861

International Records Management Trust (IRMT). (1999). Managing public sector records: A training programme. IRMT.

International Standards Organisation (ISO). (2001). ISO 15489-1, Information and Documentation - Records Management Part 1: General. International Standards Organisation.

Luyombya, D. (2010). Framework for effective public digital records management in Uganda. University College London.

Mingo, A. C. de, & Cerrillo-i-Martínez, A. (2018). Improving records management to promote transparency and prevent corruption. International Journal of Information Management, 38(1), 256–261. https://doi.org/10.1016/j.ijinfomgt.2017.09.005

Ochwo, D., Atibuni, D. Z., & Sekiwu, D. (2018). Efficacy of information and communication technology in digitalized students’ records management in universities in Eastern Uganda. African Educational Research Journal, 6(2), 99–106. https://doi.org/10.30918/aerj.62.18.009

O’Toole, J. (1993). The symbolic significance of archives. The American Archivist, 59(2), 234–255.

Read, J., & Ginn, M. L. (2011). Record management (9th ed.). Thomson South-Western.

Rifauddin, M. (2016). Pengelolaan arsip elektronik berbasis teknologi. Khizanah Al Hikmah Jurnal Ilmu Kepustakaan, Informasi dan Kearsipan, 4(2), 168–178. https://doi.org/10.24252/kah.v4i27

Rosa, A. T. R., Pustokhina, I. V., Lydia, E. L., Shankar, K., & Huda, M. (2019). Concept of electronic document management system (EDMS) as an efficient tool for storing document. Journal of Critical Reviews, 6(5), 85–90. https://doi.org/10.22159/jcr.06.05.14

Shepherd, E., & Yeo, G. (2003). Managing records: A handbook of principles and practice. Facet.

Sugiarto, A., & Wahyono, T. (2015). Manajemen kearsipan modern: Dari konvensional ke basis komputer. Gava Media.

Tsabedze, V. (2024). Managing records in the age of artificial intelligence: How prepared are archives and records management Professionals in Eswatini? Internet Reference Services Quarterly, 28(1), 77–95. https://doi.org/10.1080/10875301.2023.2284898